@2
@6
This tutorial will show how to add 2 records to the activity file.
Even though you have a lot of information available to you later
for data searches and reports, you enter very little yourself
once you create a master record.  Multiple activity records are
related to each master record.
-
For every activity, you can enter: a long comment (to 200 characters),
future commit or appointment dates, and billings.
ÄÄÄÄÄÄÄÄÄÄÄÄ Maintenance and Service Call Activity Tracking System ÄÄÄÄÄÄÄÄÄÄÄÄ
ACS
Main Program Menu
ÚÄÄÄÄÄÄÄÄÄÄÄÄÄ¿           ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿      ÚÄÄÄÄÄÄÄÄÄÄÄÄÄÄ¿
³  03/06/87   ³           ³ Please Choose One ³      ³  06:04:49    ³
ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÙ           ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ      ÀÄÄÄÄÄÄÄÄÄÄÄÄÄÄÙ
1)  Master file options
2)  Other Options
3)  Select Category
X)  Exit System
Category of Maintenance: ALL
@27
1
At the Main Program Menu, enter a '1'.
Dallas Truck Maintenance Tracking System
ÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜÜ
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³      Master File Menu and Other Primary Functions      ³
ÃÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ´
³                                                        ³
³        A to ADD data--Master file                      ³
³        G to GET/EDIT data--Master file                 ³
³        1 for Activity file.                            ³
³        2 for Search through Service Call data          ³
³        3 for Billings reports.                         ³
³        4 for Appointments                              ³
³        5 for Service Call and Activity reports         ³
³        6 for automatically creating future Activities. ³
³        H for Help.                                     ³
³        R to RETURN to prior menu.                      ³
ÔÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍÍ¾
Category of Maintenance (defaults to ALL): ALL
3
Before adding 2 activity records, let's look at the current Billings
for the Test Data that came with your program.
Enter a '3'.
ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ Dallas Truck Maintenance Tracking System ÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄÄ
Start Date               Billings Summary Menu        End Date
³  01/01/01   ³           ³ Please Choose One ³      ³  12/12/99    ³
1)  Change Start/Stop date of summary
2)  Select Service Call being summarized :
[defaults to ALL, meaning all Service Calls are summarized]
3)  Summarize and Post all Billings from the Activity file
4) Generate Summary report to printer
H) Help Screen
R) Return to prior menu
Service Call to be summarized: ALL
This is the Billings Summary Menu.  [You can change 'Billings' to any
15 character word or phrase at the Custom Options menu.]
At this Billings Menu, you can select a summary for any time period,
for any one truck or for all trucks, and for any category or all categories.
This will become clear as we move through the tutorial.  For now,
enter a '3' to see the billings for the existing Test Data.
Updating all of the records in the Service Call File
Summarizing all detail Billings records from the Activity File
STW366, Category is :        1
$     35.00, occurred on 12/30/82
$     55.00, occurred on 05/26/83
$    350.00, occurred on 08/23/84
TOTAL BILLINGS= $     440.00
WRX332, Category is :        1
$    450.00, occurred on 01/02/83
$     50.00, occurred on 05/28/84
$    850.00, occurred on 06/28/84
TOTAL BILLINGS= $    1350.00
Grand total =   $      1790.00
@7
This summary of $1,790 reflects 6 activities for 2 trucks.
After you add 2 activities, each with a billings item, we'll come
back here and observe if they were incorporated into the new total.
For now, let's return to the Summary Billings Menu by entering any key.
R
Now let's return to the Master File menu by entering an 'R'.
Since we now want to add activity records, enter a '1'.
Activity File
³           A to ADD data                                ³
³           G to GET/EDIT data                           ³
³           2 for four week/2,899 year universal calendar³
³                           [01/01/0100 to 12/31/2999]   ³
³           H  for Help on Activity File                 ³
³           R to RETURN to prior menu                    ³
A
Enter an 'A' to Add data.
License Number for Service Call:
NEW
Enter the name you want to relate an activity to.
At this screen you have 2 options:  to enter the desired name or
to use the 'NEW' designator.  'NEW' should be use only intermittently
and restricted to those who would use this program in your absence.
When entering 'NEW', the program allows an unlimited number of 'NEW'
or unattached activities.  These are not related to any records and are
grouped under a 'NEW' heading in the activity reports.
If you enter a partial word, the program will attempt to find a match.
If more than one partial match is made, you will be prompted for another
entry.
If you are finished entering records, touch the space bar once to remove
'NEW', followed by a Return.  This will take you back to the prior menu.
@11
Since we want to add an activity for the bus 'NBF199', enter 'NBF'.
[you can enter partial IDs]
@30
7
40
39
NBF
The other identifying numbers for NBF199 are :
Peterbilt, #362 153K5E7E9ER2G
Comments from the Master File about NBF199 :
Cabover model, purchased in 1986 from Peterbilt Truck Sales
515 N. Loop 12, Dallas, Tx  (214) 445-9100, from Tom Dinner
Once the program determines that a record exits for 'NBF'
it presents to you 2 screens.  On the first one is
background information from the master file.  You are looking
at it now.  It shows all 3 IDs as well as the comments that
you had originally entered.
To see the second screen, enter any key to continue.
Vendor and Model Number:                 Vehicle ID Number (V.I.N.):
Peterbilt, #362                      153K5E7E9ER2G
License Number:                         NBF199
Category of Maintenance                                       1
Activity date : 03/06/1987             Time      :06:16:17
Comments   :
Date of next Appointment                               01/01/1901
Billings from this activity :                             0.00
This second screen presents you with a new activity record for the
truck.  The program places today's date and time in the record
for you, as well as the detail information from the master record.
You can input up to 3 fields here:  Comments (to 200 characters),
Date of next Appointment, and Billings for this activity.
Each of these entries, in turn, will create reports or summaries elsewhere.
For now, let's pretend that you made the following entries:
@31
2
16
13
Vehicle registration today.   <=====
20
50
50     <=====
You registered this vehicle today and billed $50.
Let's continue and add the second record by  entering any key.
Let's say that you added a second record for the same truck, NBF199.
Activity date : 03/06/1987             Time      :06:20:37
Paint cab today.             <=====
200    <=====
Observe with this second record that you painted the cab,
and billed $200.
Now that you are finished adding these two records, enter any key
to return to the Activity File menu.
Enter an 'R' to return to the prior screen, the Master File Menu.
From this menu, enter an 'R' to return to the Main Program Menu.
³  03/06/87   ³           ³ Please Choose One ³      ³  06:51:56    ³
X
Enter an 'X' to exit the program
This concludes Chapter 5.
@5